Information Technology

The Information Technology (I.T.) Department (“Department”) provides technical and administrative support for the use of technology in the operation and management of Village services. The Village receives roughly 118,000 emails per month on premises and our mail servers store over 3.8 million items in 276 mailboxes (November, 2017). The Village’s 2016 redesigned web site www.scarsdale.com receives approximately 23,000 visits monthly, and has 2,300 unique subscribers to its various events, calendars, and newsletters. The Department addresses hardware and software issues for the purpose of integrating data and providing beneficial information throughout the organization to assist management in decision making, makes custom modifications to existing software, and replaces a number of desktops and laptops annually through the Village five year Capital Budget Plan. Additionally, the Department upgrades shared servers to virtual servers and separates their functions to improve application performance and isolate failure modes. The Department also manages the network intrusion detection devices, software, firewalls, antivirus and conducts regular cyber-attack drills to safeguard Village data from internet hackers.

Primary applications, such as Finance and Payroll/Human Resources are processed through New World System’s Logos Net system. This live, browser-based system can be accessed by any one of the Village’s 187 personal computers and laptops. Forty (40) Microsoft Windows 2008/2012 servers provide file, web, e-mail, spam and antivirus filtering and interactive online information and transaction services.

The Department performed a number of essential tasks in fiscal year 2017-2018: 1) migrated the Village’s voice over IP phone system to a new platform and new Polycom phones (210 desk phones); 2) installed 15 next-generation Cisco ASA-X firewalls at all Village facilities that include intrusion detection, intrusion prevention, and traffic monitoring, to improve perimeter security; 3) installed higher-speed data circuits, including a private fiber connection, and retired old circuits that yielded cost savings; 4) replaced and removed Kaspersky antivirus due to Homeland Security’s ban on its use at the federal level. In calendar year 2018, the Department will assist the Fire Department with deployment of a vibrant intranet site, evaluate Windows 10, and assist the Recreation Department with issuing a RFP for new software, evaluate vendors and implement the chosen solution.


Board, Council, or Committee Volunteer to Serve Meeting Days Meeting Length Frequency
Board of Architectural Review Learn More Monday 2 to 3 hours Two per month
Cable Commission Learn More Varies 1 to 1.5 hours One per month
Committee for Historic Preservation Learn More Tuesday 1 hour One per month

Decision-Making

Decision-Making Boards, Councils & Committees independently review applications and submissions and may be responsible for approval or rejection, or imposing appropriate conditions.

Board, Council, or CommitteeVolunteer to ServeMeeting  DaysMeeting LengthFrequency
Board of Architectural ReviewLearn MoreMonday2 to 3 hoursTwo per month
Cable CommissionLearn MoreVaries1 to 1.5 hoursOne per month
Committee for Historic PreservationLearn MoreTuesday1 hourOne per month
Library BoardLearn More
Monday2 hoursOne per month
Planning BoardLearn More4th Wednesday1 to 2.5 hoursOne per month
Town Board of Assessment ReviewLearn MoreVariesVariesSee "Learn More"
Zoning Board of AppealsLearn More2nd Wednesday2 to 3 hoursOne per month



Advisory

Advisory Boards, Councils & Committees work on topics referred to them by the Board of Trustees and offer expert advice to aid in decision making.

Board, Council, or ComitteeVolunteer to ServeMeeting DaysMeeting LengthFrequency
Advisory Council for People with DisabilitiesLearn MoreMondayVariesOnce a month
Advisory Council on CommunicationsLearn More
Varies2 hoursOne per month
Advisory Council on Human RelationsLearn More
Varies2 hoursQuarterly
Advisory Council on Parks and RecreationLearn More
Varies2 hoursOne per month
Advisory Council on Senior CitizensLearn More
Varies2 hoursOne per month
Advisory Council on TechnologyLearn More
Varies1 to 2 hoursQuarterly; monthly, as needed
Advisory Council on YouthLearn More
Varies1.5 hoursThree to four meetings per year
Board of EthicsLearn More
VariesVariesOne annual reorganization meeting; otherwise as convened
Conservation Advisory CouncilLearn MoreVaries2 hoursOne per month


Ad-Hoc

Ad-hoc committees are advisory groups comprised of subject matter experts and other interested residents that the Village Board formally invites by way of resolution to engage in research and discussion focused on producing written recommendations for the Village Board surrounding a particular community interest.

Such committees generally receive a time-bound charge with specified deliverables; their work is important in helping to shape regulations and to inform new program development. Unlike standing volunteer boards, councils, and committees, an ad-hoc committee is automatically disbanded upon completion of its charge, or once the committee’s specified expiration date has passed without Village Board extension.

Ad-Hoc CommitteeVolunteer to ServeMeeting DaysMeeting Length
Frequency
Ad-Hoc Committee on Food Scrap RecyclingNot ApplicableVariesVariesAs needed
Ad-Hoc Committee on LED StreetlightsNot ApplicableVariesVariesAs needed